We are looking for one (1) qualified individual to fill the Senior Project Assistant (SPA) position in the UPS-OAR. Interested applicants may send their application packets to [email protected] on or before January 17, 2024.
Position: Senior Project Assistant (SPA) (Salary Grade 14)
Nature of Appointment: Contract of Service
Place of Assignment: UP Office of Alumni Relations
Duties and responsibilities:
- Assist the director with projects and initiatives;
- Contribute significantly to the operational, logistical, and administrative tasks of the OAR, focusing on its events, projects, and other programs by:
- updating and organizing project files, such as meeting minutes, timelines, and progress reports
- assisting in the preparation of project presentations and reports
- Coordinate with relevant offices and units to ensure prompt delivery of services by scheduling meetings, conference calls, and
project-related events as well as following up on progress of action items and other tasks - Writing and distributing project-related messages, such as memos and status updates
- Ensure internal synergy among the team by actively participating in meetings and supporting team members;
- Conducting research and gathering data to support project initiatives and encourage good decision-making practices
- Participate in relevant trainings and workshops as required; and
- Performs other tasks as assigned by the director.
Qualifications:
- Bachelor’s degree relevant to the job,
- At least two years of relevant experience;
- Proficient in using MS Office Applications and virtual collaboration tools; and
- Must have excellent written communication skills.
How to apply?
Interested applicants should submit a copy of the following requirements to [email protected] using this subject line format:
Application for Senior Project Assistant – [Last name], [First name]
- Letter of Application addressed to:
K.C. Abalos-Orendain, Ph.D.
Director for Office of Alumni Relations
- Curriculum Vitae
- Certificate/s of training attended and portfolio of wor