Urgent Hiring! One (1) Senior Project Assistant

We are looking for one (1) qualified individual to fill the Senior Project Assistant (SPA) position in the UPS-OAR. Interested applicants may send their application packets to [email protected] on or before January 17, 2024.

Position: Senior Project Assistant (SPA) (Salary Grade 14)
Nature of Appointment: Contract of Service
Place of Assignment: UP Office of Alumni Relations

Duties and responsibilities:

  • Assist the director with projects and initiatives;
  • Contribute significantly to the operational, logistical, and administrative tasks of the OAR, focusing on its events, projects, and other programs by:
    • updating and organizing project files, such as meeting minutes, timelines, and progress reports
    • assisting in the preparation of project presentations and reports
  • Coordinate with relevant offices and units to ensure prompt delivery of services by scheduling meetings, conference calls, and
    project-related events as well as following up on progress of action items and other tasks
  • Writing and distributing project-related messages, such as memos and status updates
  • Ensure internal synergy among the team by actively participating in meetings and supporting team members;
  • Conducting research and gathering data to support project initiatives and encourage good decision-making practices
  • Participate in relevant trainings and workshops as required; and
  • Performs other tasks as assigned by the director.


  • Bachelor’s degree relevant to the job,
  • At least two years of relevant experience;
  • Proficient in using MS Office Applications and virtual collaboration tools; and
  • Must have excellent written communication skills.

How to apply?
Interested applicants should submit a copy of the following requirements to [email protected] using this subject line format:
Application for Senior Project Assistant – [Last name], [First name]

  • Letter of Application addressed to:

K.C. Abalos-Orendain, Ph.D.
Director for Office of Alumni Relations

  • Curriculum Vitae
  • Certificate/s of training attended and portfolio of wor